Stratotask Vantage

Open Stratotask Vantage, choose a scenario, and turn scattered notes into a ready playbook in minutes. Start by selecting a template (fire, outage, severe weather, or a custom plan) and define scope: sites, teams, and timelines. Map responsibilities to roles so every step has an owner. Build your checklist with clear tasks, due dates, and prerequisites. Add key details—contacts, asset locations, vendor info, and instructions—so responders have everything at hand. Use the survey builder to capture site conditions, hazards, and resources. Generate role-focused snapshots so operations, security, and facilities each see only what matters to them.

Assign work and automate the flow. For each task, set triggers (when to start), dependencies (what must finish first), and completion criteria (what proof is needed). Route approvals for sensitive steps. Configure reminders that nudge people before deadlines and escalations that reassign stalled items. Bundle related actions into phases (prepare, respond, recover) so teams know what to do now and what comes next. Add attachments like floor plans, SOPs, and photos. When you replicate a plan for another site, swap variables (building name, contact list, local vendors) and the system updates the whole workflow without rework.

Track readiness as you build. The dashboard shows progress by plan, site, and role, with blockers highlighted and overdue items surfaced. Drill into any task to see status, comments, and evidence. During reviews, share a role-based survey snapshot to collect confirmations, updates, or gaps from the field; responses roll back into the plan so your data stays current. When leadership needs an update, export a concise PDF showing scope, owners, milestones, and open risks. For audits or spreadsheet analysis, push the underlying data to CSV or Excel, including timestamps, assignments, and completion metrics.

After an exercise or real event, run a quick after-action pass. Capture what worked, what didn’t, and the fixes. Turn lessons learned into template updates so every future plan benefits. Version each playbook and keep an audit trail of changes and approvals. Schedule periodic reviews so plans never go stale—Vantage reminds owners, collects attestations, and logs results. Clone best-practice packages for new regions, contractors, or departments, then share secure viewer links so partners see only their slice. Over time, your library becomes a living system: faster to launch, easier to maintain, and always ready when it counts.